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Privacy policy

Privacy policy

The protection of your personal data is of utmost importance to My-Trucks Rental NV. In this privacy statement, we describe which measures are taken to guarantee the protection of your personal data in accordance with Belgian privacy legislation and the European General Data Protection Regulation (GDPR). With this explanation, we want to clearly inform you how we take care of your data within My-Trucks Rental NV. This privacy statement was last updated on 05 April 2018.

1. ROLES OF MY-TRUCKS RENTAL NV

My-Trucks Rental NV is responsible for the processing of personal data in the different processes and systems that are applicable or in use at MyTrucks Rental NV. As the party responsible for processing, My-Trucks Rental NV will take the necessary technical and organizational measures to protect personal data.

2. ACTIVITIES OF MY-TRUCKS RENTAL NV

We offer a flexible financing solution of (2nd hand) rolling stock to SMEs and start-ups, in Belgium, the Netherlands, France and Germany.

3. WEBSITE - COOKIES - SOCIAL MEDIA - MARKETING

My-Trucks Rental NV has a website to inform you about our services and events.

Cookies

1. What are cookies?

My-Trucks Rental NV uses cookies and similar technologies (collectively referred to as "cookies") on its website(s). Cookies are small information files that are stored on your computer or device when you visit our website(s) and are usually used to optimize the ease of use of websites and apps. There are different types of cookies, divided by origin, function and life span.

My-Trucks Rental NV uses cookies to:

  • Improve the use and functionality of its websites and apps.
  • Analyse how users use our websites and apps and to draw up statistics.
  • Show users of our websites and apps personalized information and advertisements.


For example, you can be identified as a visitor to our websites during a subsequent visit and we can increase the ease of use by better tailoring our websites to your wishes and preferences. Cookies can also be used to personalize the content or advertising of a website.

Cookies can be placed by My-Trucks Rental NV as well as by other parties. When we allow third parties to place cookies on our websites, these parties must contractually guarantee a secure connection over which the data is exchanged.

2. What types of cookies do we use?

Necessary cookies: these cookies make it possible for you to navigate around our websites and apps and use their functionalities.

Functional cookies: these types of cookies make it easier for our websites and apps to function and provide a personalized browsing experience by remembering, for example, login names, passwords and preferences such as the language setting.

Performance cookies: these cookies collect data about the use of our websites and apps, such as the number of visitors, which web pages are popular and the time users spend on a particular web page. Based on the behaviour of our users, we can improve our websites and apps and optimise and personalise the user experience. We also use third-party cookies for this purpose, such as:

Google Analytics: ensures the collection of anonymous data on the use of our website and the compilation of visitor statistics. More information on how Google uses your data can be found at: https://www.google.com/intl/nl/policies/privacy/partners/.

Advertising cookies: Based on your browsing habits, demographics and user data, we can make our advertising more efficient and tailored to your interests and only show you personalised advertising messages. With the cookies and tools of the advertising network of Google (Google AdWords), for example, we can also show you advertisements for My-Trucks Rental NV services on the websites that are part of those networks and which you might be interested in.

3. Management of cookies

You can disable or delete all installed cookies from your computer or mobile device at any time via your browser settings (usually under "Help" or "Internet options"). Each type of browser has its own settings for managing cookies. You can find the information on the website of the browser you are using. More general information about managing cookies can be found at http://www.allaboutcookies.org/manage-cookies/. In addition, on the website http://www.youronlinechoices.com/ you can choose from which companies you no longer wish to receive cookies.

Please note that changing the settings can cause the My-Trucks Rental NV websites and other websites to no longer function properly. The same applies to mobile apps.

Social media

My-Trucks Rental NV has a company page on LinkedIn, Facebook and Instagram. Both are only used for business2business communication. As a data subject, you are free to follow or not follow MyTrucks Rental NV via these social media.

Newsletters

My-Trucks Rental NV also regularly uses newsletters to inform you about our services, this information is based on your interest in our activities with the basis of the legitimate interest of our company. If you register on our website, your contact information (see below) will also be included in our CRM database and can be further used for activities under the same basis. For each newsletter you have the opportunity to unsubscribe, in which case you will not receive any further newsletters. Your contact details will, however, still be kept within our CRM application so that we can continue to provide other services. If you do not wish this, you can let us know via the contact information further mentioned in this statement.

4. WHAT DATA IS COLLECTED?

We receive and process data from companies/suppliers/partners/subcontractors etc. and their employees within the framework of cooperation or future cooperation (prospecting). Employees of companies can also contact My-Trucks Rental NV via our website: http://www.my-trucks.com/contact. These data fall under the category "General identification data" and include: Company, Address (street, number, postal code, town/city), Name, First name, E-mail address and Telephone number.

5. WHY DO WE COLLECT YOUR DATA?

All personal data is only used for our standard business operations and exercise of our services. In accordance with the GDPR, this corresponds to "Contractual cooperation" or "Justified interest of the controller". The general identification data serves, among other things, for:

  • Professional contacts via telephone, mobile phone, email etc.
  • Providing services to your company and employees.
  • Newsletters and information about our services.
  • Marketing activities.
     

6. HOW DO WE COLLECT YOUR DATA?

This can be done in a number of ways including: Personal/telephone/email contact. Contact forms on our website and portals. Contacts at seminars and networking events.

7. HOW LONG WILL YOUR DATA BE RETAINED?

As long as the cooperation exists and is not terminated by one of the parties, the personal data will be retained. After the end of the cooperation, the personal data will be kept for another seven years. As a data subject, you can expressly request that they be deleted earlier without violating the legal retention periods. If you wish to delete your account on the My-Trucks website (www.my-trucks.com), please send an e-mail to [email protected] and our staff will take care of this.

8. TRANSFER TO THIRD PARTIES

At no time will we sell or rent your data to persons or companies that are not part of My-Trucks Rental NV. If we make use of an external processor, we will always ensure that your data are treated confidentially and used in a secure way. The external processor will always be contractually bound to My-Trucks Rental NV. The processor will never be allowed to use your personal data on his own initiative.

9. MINIMUM DATA PROCESSING

The personal data we collect are adequate and relevant for our purposes. We limit our collection of your personal data to a minimum amount needed for the purposes for which we process the personal data.

10. AUTOMATIC PROCESSING & PROFILING

My-Trucks Rental NV does not do any profiling, nor does it do any fully automatic processing of your personal data.

11. HOW DO WE SECURE YOUR DATA?

We provide the necessary technical and organisational measures to guarantee the security of your personal data. From an organisational point of view, we have an elaborated information security policy, a corresponding action plan, a privacy statement and clear responsibilities and authorities. The necessary processes and procedures are also in place to optimally implement and follow this policy.

12. WHAT ARE YOUR RIGHTS AND HOW CAN YOU EXERCISE THEM?

As a data subject you have several rights, these are enumerated in the GDPR and include, among others, Right to access data, Right to modify data, Right to erasure, Right to data transfer, Right to object, Right to restriction of processing, GDPR - Chapter III - Rights of the Data Subject.

These rights can be exercised free of charge by submitting a clear request to our administration. This will state which right you wish to invoke with an explanation and how we can contact you. You can report this via: [email protected].

13. CONTACT DETAILS

All data are recorded in the files of My-Trucks Rental NV. As the person responsible for processing, we are responsible for compliance with our data protection policy at all our branches. Controller: My-Trucks Rental NV - Industriepark-Drongen 4C, 9031 Gent (Drongen), Belgium - [email protected]

All regulations previously imposed by the Commission for the Protection of Privacy (CBPL) and currently by the Data Protection Authority are followed by My-Trucks Rental NV. If you do not agree with the way My-Trucks Rental NV processes your data, you can contact the Data Protection Authority.

Rue du Printing 35, 1000 Brussels Tel+32 (0)2 274 48 00 - Fax +32 (0)2 274 48 35 [email protected] https://www.gegevensbeschermingsautoriteit.be/